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More Residual Documents can now be lodged electronically
Version 14 of the Guide to Residual Documents (DOCX, 2.4 MB) has been updated to help customers better understand which Residual Documents can be lodged electronically using an Electronic Lodgment Network (ELN).
The updated guide includes 25 new registry instruments that can now be lodged electronically as Residual Documents. It also includes requirement updates to 15 existing Residual Documents.
The Registrar’s Requirements supports the continued transition to electronic lodgment by requiring all remaining instrument types that can be lodged electronically to be lodged electronically as they become available.
From 26 October 2026, customers must lodge an instrument type electronically if it is available for electronic lodgment. Customers will no longer be able to lodge that instrument type using the Generic Residual Document after that date. Lodgments made this way will not be accepted.
Customers should familiarise themselves with version 14 and the relevant lodging requirements when preparing or lodging Residual Documents.
Some expired covenants are regularly removed from the Register
The Registrar regularly removes expired covenants from the Register where it is possible to do so. This helps maintain the accuracy of the Register and supports more efficient property transactions.
From 26 June 2026, customers may see a new entry in the ‘ACTIVITY IN THE LAST 125 DAYS’ field on a Register Search Statement or Historical Search Statement where an expired covenant has been removed.
This entry is provided to show that a change has been made to the Register. It does not mean that all expired covenants have been removed from all titles. Some expired covenants may continue to appear on the folio.
Statutory declarations in support of applications under section 47 of the Transfer of Land Act 1958 (TLA)
Evidence requirements for section 47 applications are changing.
From 26 October 2026, existing supporting evidence requirements for section 47 applications will be replaced by a single statutory declaration. Customers should use the Statutory declaration proforma (DOCX, 42.5 KB) when preparing their application.
The change will clarify and standardise the evidence required for section 47 applications. Customers are reminded that section 47 is discretionary and is not an alternative to ordinary conveyancing practice. Section 47 should only be considered when a Transfer of Land under section 45 cannot be obtained for the reasons set out in section 47(1)(c).
Customers must use the required statutory declaration. If the required statutory declaration is not used, the application will be stopped and requisitioned.
Customers are encouraged to start using the proforma before 5 October 2026 to support more efficient processing.
Statutory declarations in support of applications under section 84(2) of the Transfer of Land Act 1958 (TLA)
Evidence requirements for section 84(2) applications are changing.
From 26 October 2026, the current supporting evidence requirements for applications under section 84(2) will be replaced by a single statutory declaration. Customers should use the Statutory declaration proforma (DOCX, 40.9 KB) when preparing their application.
This change is being made to clarify and standardise the evidence required for section 84(2) applications. Customers are also reminded that section 84(2) is discretionary and is not an alternative to ordinary conveyancing practice. Section 84(2) should only be considered when a Discharge of Mortgage cannot be obtained from the mortgagee for the reasons set out in section 84(2)(b).
Customers must use the required statutory declaration. If the required statutory declaration is not used, the application will be stopped and requisitioned.
Customers are encouraged to start using the proforma before 5 October 2026 to support more efficient processing.
Clarification of process for applications under section 60 Transfer of Land Act 1958 (TLA)
In accordance with the Duties Act 2000, vesting orders granted under section 60 must be referred to the State Revenue Office (SRO) for duty assessment after all requisitions have been satisfactorily answered and the Registrar has approved the application for registration.
Customers will be advised when an application has been referred to the SRO. The SRO will assess the application and contact the customer directly about payment of any duty. Registration may take longer while the application is assessed and duty is paid.
Once duty has been paid, customers may provide evidence of payment, such as a Certificate of Duty, by email to aps.branch@transport.vic.gov.au. The application can then be registered.
Page last updated: 24/09/26